Who are We?

Batheaston New Village Hall is a Charity (Charity No. 1141946) administered by the Trustees of the Charity., hereinafter in this document referred to as BNVH. The terms “we”, us” our” within this document refer to BNVH.  BNVH is committed to preserving the privacy of our supporters and correspondents. This privacy policy explains how we use any personal information we collect about you.

What information do we collect about you and why? 

BNVH collects and uses personal data on the basis of name, address, telephone number and email address solely for the purpose of correspondence and marketing support for BNVH. We do this as it is in our legitimate Interests to do so, in order to record information on trustees, volunteers, supporters and financial supporters. We will collect information about you when you request information from us. We may also collect information from you if you are a supplier of goods or services to BNVH. In these circumstances we may also collect website address(es) and bank account information for payment purposes

How will we use the information about you? 

We use information about you to maintain our Friends mailing list or to process payments and receipts.  We also may use Your personal data for record-keeping and financial accounting purposes. We may share Your personal information with third parties, but only in the following circumstances:- 

• You ask us to pass your information or request to others.
• You ask us to publicise information such as forthcoming events, which includes your personal details, in which case we may pass your information to BREDAC, the Local Look magazine or other social media. These will have their own Privacy Policies which you should refer to for further information.
• We may have to disclose Your information by law, e.g. because a court or the police or other law enforcement agency has asked us for it.

We will not otherwise share, sell or distribute Your personal information without your consent.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of Your personal information, please speak to a BNVH trustee or write to the Company Secretary (phone number available on the website www.batheastonhall.org), we may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Security and Data Retention 

Information will be stored for only as long as it is needed or required by statute and will be disposed of appropriately. For financial records this will be up to 7 years. Archival material such as minutes and legal documents will be stored indefinitely. Other correspondence and emails will be disposed of when no longer required. We take the protection of Your information seriously. We restrict access to personal information to only BNVH trustees who need the information in order to do their jobs need access to it. We never transfer your data outside the UK. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect Your personal data, we cannot guarantee the security of Your data transmitted to us via the internet; any transmission is at your own risk. Once we have received Your information, We employ security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage.

Changes to our privacy policy We keep Our privacy policy under regular review and We will place any updates on this web page. This privacy policy was last updated on 20^th November 2018

How to contact us Please contact us if you have any questions about our privacy policy or information we hold about you by contacting the Company Secretary (phone number available on the Contacts page of www.batheastonhall.org )